How to Print from Microsoft Word
Print Word documents directly from a mobile phone, Word Online or as PDF
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MicrosoftWord is one of the most widely used word-processing applications with over 1.5 billion users.
Over the past 30 years, anyone who owns a computer has probably used at least oneMS Officeproduct and MS Word is the most popular. It allows us to create, edit, and format documents with ease.
At some point, you may need to print your Word document. This article will walk you through the different methods you can use to print from Microsoft Word using a computer or a smartphone.
How to print from Microsoft Word
Tools & requirements
1. Basic Printing from Word
The process of printing a document from Microsoft Word is straightforward, whether you’re using Word on your desktop or laptop. The steps below outline the basic procedure to print your documents efficiently.
Steps:
This method is the most direct and widely used approach for printing documents. However, it is essential to make sure that your printer is correctly connected and that it has enough paper and ink or toner before beginning the print job.
2. Printing to PDF
Microsoft Word documents, especially documents with complex presentations, could easily lose alignment during printing. The document could be aligned before sending it to the printer but when the printed copy comes out, it could be misaligned to one side of the paper. To solve this problem, simply convert the document to PDF before printing it. This method ensures the document remains in its original formatting and can be printed or shared across multiple devices without alterations.
Steps:
If you don’t have immediate access to a printer or want to keep a digital version of your document, saving your Word document as a PDF is a practical option. You can then print the PDF when needed or share it with others.
3. Printing Using Word Online
Microsoft Word Online offers a cloud-based version of Word that allows you to access and print documents directly from the web without downloading additional software. This is particularly useful if you don’t have Word installed on your device.
Steps:
This method is great for accessing your files from any location with internet access. You can also print from various devices like Chromebooks or public computers without installing Word.
4. Printing via Mobile
In this era where Microsoft Word is compatible with most mobile phones, many people just want to take along their portable mobile phones with all the necessary documents in them. If you need to print any of those documents directly from your phone, you are in luck because Microsoft Word on mobile devices (Android and iOS) has become easier with the integration of Wi-Fi printers and cloud-based apps. If you have the Microsoft Word app installed on your smartphone or tablet, you can print documents directly from the app.
Steps for Android and iOS:
This method is especially useful for quick and easy document printing when you’re away from your computer or need to print on the go.
5. Adjusting Printer Settings
It is very important to note that you have to properly adjust your printer settings to ensure that the document is printed exactly how you want it, especially if you need to adjust the paper size, margins, or quality of the print.
Steps:
This method is useful for making more advanced adjustments when printing special documents like resumes, photos, or double-sided pages.
Tips for Printing from Microsoft Word
Efosa has been writing about technology for over 7 years, initially driven by curiosity but now fueled by a strong passion for the field. He holds both a Master’s and a PhD in sciences, which provided him with a solid foundation in analytical thinking. Efosa developed a keen interest in technology policy, specifically exploring the intersection of privacy, security, and politics. His research delves into how technological advancements influence regulatory frameworks and societal norms, particularly concerning data protection and cybersecurity. Upon joining TechRadar Pro, in addition to privacy and technology policy, he is also focused on B2B security products.
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